One Shared Timetable for a Multi-Room Music Academy
IEMA 國際匯萃音樂學院 teaches individual and group music lessons across several rooms, with a team that includes both full-time and part-time teachers. Scheduling used to rely on spreadsheets and group chats, so room clashes, last-minute changes and make-up lessons were easy to miss. With Class Logic, every class — individual, group or make-up — sits on one shared timetable, with conflicts flagged before a booking is confirmed. Teachers record lesson notes and homework in the digital handbook after each class, and the admin team can see room availability at a glance.
Growing pains before Class Logic
Lessons across several instruments and rooms, scheduled by hand in spreadsheets.
A mix of full-time and part-time teachers made last-minute changes hard to track.
Room clashes and make-up lessons were recorded on paper and easily missed.
Parents asked about timetables and fees through different channels.
How Class Logic helped
One shared timetable
Individual, group and make-up classes all run on the same timetable, with conflicts detected before a booking is confirmed.
Digital handbook
Teachers record lesson notes and homework after each class, so parents can follow progress in the app.
Automatic fee reminders
Invoices, receipts and reminders are generated by the system and sent to parents automatically.
One-tap announcements
Class cancellations and notices reach every parent and student instantly instead of one message at a time.
"Teaching across several rooms with a mix of full-time and part-time teachers used to mean constant double-checking. Now the whole team works from one live timetable, and parents get their lesson and fee updates in the app — the front desk finally has a single source of truth."
Six Core Features
Built for education centres and individual tutors — manage scheduling, payments, parent communication and operations in one place.
Lesson Scheduling
Create individual and group lessons across multiple courses and terms. Assign locations, handle reschedules and make-up lessons, and let Class Logic flag conflicts automatically before they happen. Recurring weekly sessions are set up once and repeat automatically, so your calendar stays accurate term after term.
Payment Management
Automatic payment reminders keep fees on track without the chasing. Generate invoices and receipts in seconds, and review monthly statements to see exactly what's been collected. Every receipt is logged automatically, giving you a full audit trail without any manual bookkeeping.
Web + Mobile App
A web dashboard built for day-to-day administration, paired with a mobile app for iOS and Android that keeps every teacher, parent and student in sync with the same live schedule. Changes made on the web dashboard appear instantly on every phone — no refresh, no delay.
Digital Handbook + Cloud
Every student gets a digital handbook of lesson notes and homework, sorted by lesson date. Upload photos and videos to the cloud so progress is always easy to look back on. Parents can follow their child's learning journey lesson by lesson, leaving comments and communicating with teacher.
Operations Management
Monthly revenue reports give owners a clear view of income at a glance. Track student retention over time and analyse room utilisation to make confident decisions about capacity and growth. Spot underused rooms or time slots early, and plan new intake around real capacity — not guesswork.
User Account Management
Add unlimited teacher and staff accounts at no extra cost. Give parents and students their own portal to check schedules, payments and progress anytime. Set role-based access so front-desk staff, teachers and owners each see exactly what they need.
Ready to write your own success story?
Book a demo and see how Class Logic fits your centre or studio.