Streamlining music and Japanese lessons with one unified scheduling and payment system
Hibiki Music and Art Centre runs both music lessons and Japanese language courses. Before Class Logic, the two sides of the business operated on separate calendars, making it hard to coordinate shared rooms and track overall revenue. With Class Logic, all courses — from one-to-one piano to group Japanese classes — sit on one timetable. Automatic invoicing and payment reminders keep fees on track, while the monthly revenue report gives the owner a clear, consolidated view of income across both disciplines. Teachers and parents stay synced through the app, reducing miscommunication and no-shows.
Growing pains before Class Logic
Music and Japanese teachers maintained separate calendars, causing room double-bookings and confusion over shared spaces.
Invoicing was done manually for each course type, taking hours each month and prone to errors.
There was no consolidated view of revenue across both disciplines, making it hard to plan growth.
Parents had to use different channels to communicate with music and language teachers.
How Class Logic helped
Unified timetable
Music and Japanese courses share one Class Logic schedule, with rooms assigned and conflicts flagged automatically.
Automatic invoicing
Invoices and receipts are generated in seconds, with payment reminders sent automatically to parents.
Consolidated revenue reports
Monthly statements combine income from both disciplines, giving the owner a clear picture at a glance.
Single parent app
Parents communicate with all teachers through one app, receiving lesson updates and reminders in real time.
From chaos to clarity
"Our music and Japanese teachers used to work from separate calendars. Now everyone shares one system — scheduling, payments and parent communication all happen in the same place, and I can see exactly how the centre is performing every month."
Six Core Features
Built for education centres and individual tutors — manage scheduling, payments, parent communication and operations in one place.
Lesson Scheduling
Create individual and group lessons across multiple courses and terms. Assign locations, handle reschedules and make-up lessons, and let Class Logic flag conflicts automatically before they happen. Recurring weekly sessions are set up once and repeat automatically, so your calendar stays accurate term after term.
Payment Management
Automatic payment reminders keep fees on track without the chasing. Generate invoices and receipts in seconds, and review monthly statements to see exactly what's been collected. Every receipt is logged automatically, giving you a full audit trail without any manual bookkeeping.
Web + Mobile App
A web dashboard built for day-to-day administration, paired with a mobile app for iOS and Android that keeps every teacher, parent and student in sync with the same live schedule. Changes made on the web dashboard appear instantly on every phone — no refresh, no delay.
Digital Handbook + Cloud
Every student gets a digital handbook of lesson notes and homework, sorted by lesson date. Upload photos and videos to the cloud so progress is always easy to look back on. Parents can follow their child's learning journey lesson by lesson, leaving comments and communicating with teacher.
Operations Management
Monthly revenue reports give owners a clear view of income at a glance. Track student retention over time and analyse room utilisation to make confident decisions about capacity and growth. Spot underused rooms or time slots early, and plan new intake around real capacity — not guesswork.
User Account Management
Add unlimited teacher and staff accounts at no extra cost. Give parents and students their own portal to check schedules, payments and progress anytime. Set role-based access so front-desk staff, teachers and owners each see exactly what they need.
Ready to write your own success story?
Book a demo and see how Class Logic fits your centre or studio.